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Manage employment entities

Some companies might have many branches worldwide. All the employment entities can be managed on the employment entity page. This section will explain everything you need to know about employment entities including what they are, and how to create, edit, delete, filter, sort, and delete employment entities.

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Contents
  • 1. What Are Employment Entities?
  • 2. Access Employment Entity
  • 3. Create New Employment Entity
  • a. Add New Employment Entity Directly
  • b. Upload New Employment Entity
  • 4. Edit Employment Entity
  • 5. Filter Employment Entity
  • 6. Sort Employment Entity
  • 7. Delete Employment Entity

1. What Are Employment Entities?

Employment entities indicate the entity in each country of clients. An employment entity is needed when adding a new payrun. It can also be added when adding a new payrun. In that case, the client should be added first.

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Example A client Kitsune Electric has two employment entities, Kitsune Electric (Japan) and Kitsune Electric (Thailand), which have employment countries in Japan and Thailand respectively. A payrun processes through one employment entity.

2. Access Employment Entity

  1. Go to the sidebar and select Payroll
  2. Click Payrun Setting
  3. Select Employment Entities from the top bar
  4. The employment entity table will show up
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3. Create New Employment Entity

There are 2 ways to create a new employment entity: a. Add New Employment Entity Directly and b. Upload New Employment Entity

a. Add New Employment Entity Directly

  1. Click Add Entity
  2. Set employment entity name (e.g. Kitsune Electric (German))
  3. Set employment country (e.g. Germany)
  4. Set client (e.g. Kitsune Electric)
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  5. Click Save
  6. The new employment entity will show up in the table

b. Upload New Employment Entity

It is possible to create multiple employment entities in Excel and bulk upload.

  1. Download Employment Entities Template. The template can be downloaded here
Employment Entities Upload Template.xlsx27.5KB

or you can download the template from the browser

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  1. Fill out the excel file
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Here is an example file for you to test uploading

Employment Entities Upload Template Example.xlsx15.9KB
  1. Click ... then click Upload Employment Entity
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  2. Choose your file and upload
  3. The new employment entities will show up in the table

4. Edit Employment Entity

  1. Click anywhere on the row of the employment entity that you want to edit (e.g. Jaguar Corporation)
  2. Edit the information as you want
    1. Name (e.g. Jaguar Corporation โ†’ Tiger Corporation)
    2. Employment Country (e.g. Japan โ†’ United Kingdom)
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  3. Click Save
  4. The edited employment entity will show up in the table

5. Filter Employment Entity

You can choose desirable criteria to filter lists of employment entities that you want to display in the table.

  1. Click Filters
  2. Select criteria that you want to filter (e.g. Employment Country)
  3. Set your criteria (e.g. Japan)
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  4. The filtered values regarding your criteria will show up in the table

The filter can be set and edited from the bar above the table as well.

6. Sort Employment Entity

The table can be sorted alphabetically and numerically in descending and ascending order.

  • If data in the selected column is alphabetic data, it will be sorted alphabetically
  • If data in the selected column is numerical data, it will be sorted numerically

The table can be sorted by one column at a time.

  1. To sort based on that column, click on the head of a column until you get the desired sort
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Symbols
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Not Sorted

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Ascending Order

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Descending Order

  1. The sorted table will show

7. Delete Employment Entity

Now, deleting employment entities is not available.

Next: Manage recurring payruns